CTS-certified AV project management

AV project management, from first survey to final sign-off.

Sysflex AV provides AV project management services to businesses, education and the public sector throughout the UK. Whether it’s a small room installation or a full office renovation, we help you deliver your audio visual project in a seamless and efficient way.

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About AV project management

Specialist AV project management for organisations of every size

We have many years’ experience delivering IT, AV and technology solutions to organisations of different sizes. We aim to be your trusted advisors, so no matter the query and no matter how small, we will advise you on the most flexible, reliable and cost-effective solution.

We are a specialist AV (audio visual) company based in Swindon, Wiltshire, but we cover sites nationally across the UK and beyond, from Swindon and Wiltshire and Bristol to Oxford and London.

The SYSFLEX Technology Group was started with a vision: to provide fixed-price technology services to businesses in the UK and across the world. In technology it is often difficult not only to get a good service, but a good price and a good deal on that service. We aim to be totally transparent with our pricing structure, offering a service that is both professional and cost effective.

Our commitment is to deliver top-tier AV solutions that enhance communication and collaboration environments, ensuring seamless integration and superior performance.

AV system design and specification
Dedicated project management and stakeholder coordination
Professional AV installation and integration
Testing, training and ongoing AV support

Meeting room AV installation with video conferencing display

How we work

Our Comprehensive AV Project Management Cycle

A clear, six-stage process means you always know what happens next, who is responsible and when your rooms will be ready.



Initial Consultation & Needs Analysis

Every project begins with a thorough consultation to understand your specific requirements. We conduct a detailed needs analysis and site survey to identify the best solutions tailored to your environment.



Design Phase

Our experienced designers create bespoke AV solutions, crafting detailed project drawings and documents that outline the technology integration plan. This phase includes selecting the right products and technologies to match your vision and budget.



Project Management

With a dedicated project manager at the helm, every detail is meticulously planned and executed. We establish clear communication strategies to keep all stakeholders informed and aligned throughout the project.



Installation & Integration

Our skilled technicians handle the installation with precision, following a comprehensive checklist so every component is correctly installed and calibrated. We prioritise minimal disruption to your operations, delivering a seamless transition to your new AV setup.



Testing & Quality Assurance

Rigorous testing is carried out to ensure optimal performance. We identify and address any issues, making sure the system meets all agreed goals and quality standards before handover.



Training & Support

After installation we provide thorough training so your team are comfortable and proficient with the new systems. Our support services are always available to help with any questions or maintenance needs.

Our AV services

AV services we manage end to end

One accountable team across every discipline, so design, installation and support never fall between suppliers.

Rooms & sectors

AV projects for every type of space

Meeting & Huddle Rooms

Video conferencing rooms that just work

Boardrooms

Executive-grade audio, video and control

Reception & Video Walls

Make an impact from the front door

PA & Audio Systems

Clear, even sound for any size of space

Hospitality & Venues

Guest areas, events and function rooms

Halls & Places of Worship

Projection, PA and streaming for halls and churches

We also deliver lecture theatre AV, hybrid office AV and reception AV, with sector specialists in education, healthcare, manufacturing, retail and leisure and gyms.

Why Sysflex AV

Why Choose Sysflex AV for your AV Project?



Expertise & Certification

As members of AVIXA with CTS-certified professionals, we guarantee industry-leading expertise and service quality.



End-to-End Solutions

We offer a full spectrum of AV services, from design to support, so all your needs are met under one roof.



Client-Centric Approach

Our 100% client retention rate speaks to our dedication to client satisfaction and our ability to exceed expectations.



Proven Track Record

With successful projects for clients such as Stroud Council and the Royal Agricultural University, our track record is a testament to our reliability.

Technologies we specify and support

Including Logitech, Poly, Neat, Yealink, Q-SYS and Crestron.

James Zalewski CTS, Managing Director of Sysflex AV

Your project lead

Your project is led by James Zalewski, CTS

Managing Director & Technical Specialist

Sysflex was founded by James Zalewski who has many years of experience within the IT industry.

At the beginning of his career, he held various roles within the IT sector including electronics repair and IT support. He moved on to a contract role implementing a purchasing system that culminated in James becoming interim purchasing manager for a large international supplier of aggregates.

He then moved on to a well-known car manufacturer, where he ran the day-to-day IT services and the IT helpdesk for the R&D business, which also included maintaining the network and server infrastructure. He led a number of projects including hardware rollouts, software deployments and training.

Moving on from that role, he delivered IT projects for a large software company that was later bought by Capita.

Because of his technical background, and looking for a new opportunity, he then took on the day-to-day running of a Danish software company selling digital communication and digital signage software. This included the operation of the business and all technical aspects, including the delivery of many complex integration projects.

After this, James started his own successful business selling workplace technology to large corporate clients. As well as being Operations Director and Chief Technical Officer, James was responsible for project specification and delivery. That business still continues today, but James left to pursue his wish to start SYSFLEX.

AVIXA is the trade association representing the professional audiovisual and information communications industries worldwide. Sysflex is a member of this trade organisation and SYSFLEX founder James Zalewski is fully CTS certified. We would always recommend that any AV company you engage has this membership and certification.

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FAQs

AV project management FAQs

Common questions about how we plan and deliver AV projects. Need something else? Get in touch.

What does an AV project manager do?

An AV project manager is your single point of contact for the whole project. They turn your requirements into a design and programme, coordinate equipment, installers, IT and building trades, manage risks and changes, and make sure the finished system is tested, documented and handed over with training.

How long does an AV project take?

It depends on scope and equipment lead times. A single meeting room can usually be surveyed, designed and installed within a few weeks of order, while multi-room or building-wide projects are programmed in phases around your operations to keep disruption to a minimum.

Can you work alongside our IT team, architects or main contractor?

Yes. Coordinating with IT, M&E, architects and main contractors is a core part of AV project management. We agree responsibilities, network requirements, containment and power early so the AV installation fits the wider programme.

Do you manage AV projects outside Swindon?

Yes. We are based in Swindon, Wiltshire, and deliver AV projects across the UK, including Bristol, Oxford, Cheltenham, Cardiff and London.

What happens after the AV system is installed?

Every project finishes with testing, documentation and user training. We then offer ongoing support, including fixed-price AV support and maintenance contracts, so your systems stay reliable.