Sysflex Technology Group
Sysflex IT
Sysflex AV
Sysflex Security
Meeting room AV
Meeting Room AV Solutions
Meeting room audio visual systems that let your team share, present and join Teams or Zoom calls in one touch. Designed, installed and supported by certified AV integrators.
CTS-Certified
AVIXA member with CTS-qualified engineers
Design to Handover
Survey, design, supply, install and train
Professional Installation
Neat, reliable and fully tested
Ongoing Support
Fixed-price support and maintenance
Meeting room audio visual that just works
A meeting room should just work. People walk in, share their screen or join the call in one touch, and everyone, in the room or remote, can see and hear clearly. When it doesn’t, meetings start late, people give up on the room, and the investment is wasted.
Sysflex AV designs, installs and supports meeting room audio visual systems for businesses across the UK. We’re AVIXA CTS-certified, a Microsoft Partner, and partners with Logitech, Poly (HP) and Neat. We have more than ten years’ experience delivering meeting rooms that people actually use.
Meeting room AV for every size of room
What goes into a modern meeting room AV system
Displays and projection
A clear image is the starting point. We specify commercial displays from Samsung, LG, NEC, Sony, Philips and iiyama, single or dual, HD or 4K, sized for the back row of the room. Commercial panels are built for all-day use and come with a proper business warranty. In larger spaces, projection or an interactive touchscreen may suit better.
Meeting room audio
Poor audio ruins more meetings than poor video. Smaller rooms work well with a video bar using beamforming microphones. Larger rooms need ceiling microphone arrays and a digital signal processor (DSP) that levels voices, cancels echo and removes background noise. We specify and tune audio from Poly, Logitech, Yealink, Neat and Q-SYS for the acoustics of your room.
Cameras and video conferencing
Speaker-tracking and auto-framing cameras keep remote attendees engaged by showing whoever is talking. We install certified video conferencing systems for Microsoft Teams and Zoom, so meetings start with one touch on the table controller.
Wireless presentation and room control
Guests and staff can share content without hunting for the right cable, using wireless presentation. For more complex rooms, a control system from Crestron, Q-SYS, AMX or Control4 brings displays, audio, lighting and blinds together on one touch panel. It can also set the room up automatically when someone walks in.
Room booking
Door-side room booking panels linked to Microsoft 365 show whether the room is free and release no-show bookings, so your rooms get used properly.
Our meeting room installation process
- Free site survey. We visit the room, check sizes, sight lines, acoustics, power and network, and talk to the people who’ll use it.
- Design and fixed-price quote. You get a clear specification and a fixed price, with no surprise extras. See our AV system design service.
- Installation. Our engineers install, cable and configure everything, working out of hours where needed. See AV installation.
- Testing and training. We test every call path and source, then show your team how to use the room.
- Ongoing support. Optional support and maintenance keeps the room updated, monitored and working.
Why choose Sysflex AV for your meeting rooms?
- Certified expertise: AVIXA CTS-certified engineers and a Microsoft Partner.
- Vendor partnerships: Logitech, Poly (HP) and Neat partners. We also supply Yealink, Q-SYS and Crestron kit, so we recommend what suits the room, not one brand.
- AV and IT under one roof: through our sister company Sysflex IT, we understand the networks, Microsoft 365 tenants and security policies your rooms have to work with.
- Fixed-price quotes after a free site survey.
- UK-wide coverage from our base in Swindon.
Setting up a room yourself? Use our meeting room setup guide and AV checklist, or compare Teams Room kits by room size. Planning a Teams deployment? Read our Microsoft Teams Room planning guide or see how we approach hybrid office AV.
Key features
Meeting room AV features and benefits
Huddle rooms (2-4 people)
A single display, an all-in-one video bar with a built-in camera and mics, and one-touch join. Compact, affordable and quick to install. Huddle space AV →
Medium meeting rooms (6-10 people)
A larger or dual display, a wide-angle camera with speaker tracking, and extension microphones or a ceiling mic so the far end of the table is heard clearly.
Boardrooms (10-20+ people)
Dual displays or a projector, multiple cameras, ceiling microphone arrays with a DSP, room control and cable-free presentation. Boardroom AV →
Room types
AV solutions for every room
Whatever the room, we design audio visual solutions around how it will actually be used, from reception and meeting areas to lecture theatres and hybrid workplaces.
Technology
AV technology we install
A comprehensive range of AV technologies to connect, collaborate and engage, all designed, installed and supported by our own engineers.
FAQs
Meeting room AV FAQs
Common questions we are asked. Need something else? Get in touch.
How much does meeting room AV cost?
It depends on room size and what the room needs to do. A small huddle room with a display and an all-in-one video bar costs far less than a boardroom with ceiling microphones, a DSP and a control system. We give you a fixed-price quote after a free site survey, so you know the full cost before you commit. If you’d rather spread the cost, we also offer AV leasing.
Do you install Microsoft Teams Rooms and Zoom Rooms?
Yes. We’re a Microsoft Partner and install certified Microsoft Teams Rooms and Zoom Rooms from Logitech, Poly (HP), Neat and Yealink. We handle the room kit, the resource account and licensing, and the handover to your users.
How long does a meeting room installation take?
Most single-room installs take one to two days on site once the kit has arrived. Larger projects are planned around your diary, and we can work out of hours so meetings aren’t disrupted.
Can you upgrade our existing meeting room equipment?
Often, yes. We’ll audit what you already have. A good display or ceiling microphone can usually stay, and we replace only what’s holding the room back. Our free AV health check is a good place to start.
Do you support the rooms after installation?
Yes. We offer AV support and maintenance contracts covering remote monitoring, firmware and Teams Room updates, and engineer visits. That keeps every room working the same way, every time someone walks in.
Do you cover my area?
We’re based in Swindon and install meeting room AV across the UK. That includes Bristol and Bath, Oxford, Cheltenham and Gloucester, Cardiff, Reading and London.
What equipment does a meeting room need for video calls?
A display, a camera suited to the room size, microphones that cover everyone, speakers, and an easy way to join calls or share content, ideally with one-touch join.
Teams Room or BYOD meeting room?
Teams Rooms give a consistent one-touch experience for Microsoft Teams users, while BYOD suits rooms where people use different platforms from their own laptops.
Can you standardise AV across several meeting rooms or sites?
Yes. Standardising rooms makes them easier to use and support, so we can roll out a consistent design across all your rooms and offices.
Trusted technology partners
Featured work
Recent AV projects
A selection of our recent AV installations across education, venues and the workplace.
180-inch projector screen, Bristol →
Place of worship | Bristol
Palmer Hall AV upgrade →
Community venue | Fairford
Next-generation learning spaces →
Education | Royal Agricultural University
Planning a project?
Not sure what your room needs?
Book a free site survey and we’ll recommend the right meeting room AV for your space and budget, with a fixed-price quote. Or call us on 0330 321 6284.
Reach us
Contact our AV specialists today
Tell us about your space and we will arrange a free site survey and a fixed-price quote.
Sysflex Ltd
The Nexus, Darby Close
Cheney Manor, Swindon SN2 2PN